Email Lists

The CS faculty maintain a variety of email lists used to send announcements and keep in touch with the CS students and faculty. Each is described briefly below. Click on the link to a list if you wish to subscribe to the list or modify your subscription, or send email to Jeff Kinne at jkinne@cs.indstate.edu.

For those authorized to send email to the lists, you send email to the name of the list followed by @cs.indstate.edu. So to send email to the CS undergraduate students, you would compose a message to cs-ugrads@cs.indstate.edu. If you are not authorized to send a message to the list, it will be automatically ignored by the email system.

Students (cs-ugrads, cs-grads, cs-courses)

cs-ugrads and cs-grads are used to contact Computer Science majors (both undergraduate and graduate) about events in the department, job opportunities, etc. The lists are updated each term to include the currently enrolled and active majors of the department. There is one list each for: cs undergraduate students, cs graduate students. cs-courses is updated each term to be all students taking any CS courses (whether the student is a CS major or not).

Note: students do not need to sign up for these lists as long as you have declared your major by the beginning of the semester; if you have, you are automatically put on the appropriate email lists.

The list pages are at
http://cs.indstate.edu/mailman/listinfo/cs-ugrads/
http://cs.indstate.edu/mailman/listinfo/cs-grads/
http://cs.indstate.edu/mailman/listinfo/cs-courses/

Jobs (cs-jobs)

This email list is used to pass on potential job opportunities - internships, full time positions, etc. Current CS students and alumni are welcome to join the list to receive these notices. Previously job notices were sent to the other email lists, but going forward they will only be sent to cs-jobs. This is an opt-in list - you need to sign up for it. The list page is at http://cs.indstate.edu/mailman/listinfo/cs-jobs/

Alumni (cs-alumni)

This email list is used to contact CS alumni about job opportunities or anything else that would be relevant to alumni. The list is updated each term to include those who have graduated. The list page is at http://cs.indstate.edu/mailman/listinfo/cs-alumni/

Chat (cs-chat)

This email list is used to allow CS students to communicate with each other. Students who are added to cs-ugrads and cs-grads are also added to this list. The difference is that students can post to the list - questions, announcements, etc. - and faculty in general do not look at the messages. Students can ask for advice on courses, inquire about used books, notify others of free food in the lab, organize a study group, ask about advice for restaurants or where to live, etc. You should not post anything that is illegal, inflammatory, or inappropriate. The list is moderated by CS student officers of the ACM club, and faculty will be notified of anything inappropriate. New graduate students will need to add their ISU email address to the list - go to the list page to add yourself to the list. You can only post to the list using your ISU email address, and you would send your message to cs-chat@cs.indstate.edu. The list page is at http://cs.indstate.edu/mailman/listinfo/cs-chat/

Faculty

This email list is used to contact Computer Science faculty. The list is managed (not open to subscription requests). The mailing list is cs-faculty.

Maintenance

Terse information on what the one maintaining the email lists does...

• When adding or removing from lists, you normally use the "Membership Management" link and then either "Mass subscription" or "Mass removal". There are messages setup already so you don't need to type anything into the notes on those forms. You also normally want to select to notify the subscriber but not the list manager.
• cs-alumni - mass subscription for all who earned degrees in the previous term. Do this after degrees are posted (1-2 weeks after grades are due).
• cs-ugrads, cs-grads - mass removal of all who graduated, mass subscription of all majors. Update these when updating cs-alumni, and also about every week leading up to the start of the term and after the last day to add classes.
• cs-courses - mass removal of all from the previous term, mass subscription for all registered for the coming term. Update these starting a few weeks before the term, and about once per week until after the last day to add classes.
• cs-faculty, cs-assistants - updated once per term or year as staffing and GA positions change.
• cs-chat, cs-jobs - these are opt-in, so all that needs to be done is approving or denying subscription requests (approve any request from an @sycamores.indstate.edu or @indstate.edu email address).

You can get to the administrative interface from the links above. For removing all from a list, you can use scripts to do this, or you can copy/paste the entire membership list into excel, then copy/paste the email column into the "mass removal" form in the web interface.